Managing and Control Contractors Course

Course Overview:

The Managing and Control Contractors Training Course is aimed at ensuring that participants acquire skills relevant in managing and supervising contractors at any stage of a project.

The course ends with practical skills such then allow attending participants to adequately prepare and appropriately select contractors, enter client / contractor agreements and draw up a full HSE Project Plan.

Such emphasis is placed also on other aspects such as contractors’ performance monitoring and evaluation and areas of performance enhancement. Some of the key areas include project construction management and planning, contractor performance appraisal and management, risk assessment and safety training, safety monitoring and control as well as the management of safety based performance evaluations.

This training is suitable for managers of projects or buyers/merchants, engineers, project managers and HSE managers, and overall improves the ability of the trainees to promote safe, effective, and successful management of contract workers.

Course Objectives:

By the end of this Managing and Control Contractors training course, participants will be able to:

• Planning and selecting contractors – practical arrangements and methods;
• Establishing project interface agreements, documentation, and HSE Project Plan;
• Managing contractors’ compliance, with the HSE Project Plan, on a day-to-day basis
• Monitoring – keeping track of contractor’s performance;
• Reviewing and learning – contractor management, deciding what needs to be improved.
• prepare projects and select contractors
• Define client/contractor agreements and documentation
• Produce a client/contractor HSE Project Plan
• Supervise contractors’ operations on a day-to-day basis
• Monitor and review a contractor’s performance and implement improvements

Who Should Attend?

The Managing and Control Contractors Training course is ideal for: 

• All personnel involved in selecting or vetting contractors
• All line managers, supervisors, and team leaders
• Project managers
• Procurement and supply chain managers
• Engineers and maintenance personnel
• HSE managers and auditors
• Employee representatives

Course Outlines:

Project Planning & Selecting Contractors

• Why use contractors?
• Tender invitation and contractor evaluation process
• Hazard identification and risk assessment of Project and/or Work Tasks
• Establishing key client/contractor contractual elements
• Client Pre-Project Start HSE Meeting

Client/Contractor Interface - HSE Project Plan 

• Defining, Agreeing, and Documenting Client/Contractor Responsibilities
• Establishing Client/Contractor HSE Project Plan
• Establishing Scope of Client/Contractor Shared Activities
• Producing an HSE Client/Contractor Interface Matrix
• Produce Active Performance Monitoring and Audit Checklists

Managing Contractor Safety on Site 

• Contractor Site Awareness, Training, and Competence arrangements
• Contractor’s Incident Reporting and Investigation procedures
• Client/Contractor Emergency Preparedness Arrangements
• Carrying out HSE Site Inspections of Contractor activities – random and planned
• Joint Client/Contractor HSE and Project meetings

Monitoring Contractor Performance 

• Assessing the Level of Supervision Needed to Oversee Contractor
• Appraisal of Project and/or Work Tasks - Are They Being Carried Out as Planned?
• Conducting Audit of Contractor’s Compliance – As Set Out in HSE Project Plan?
• Measuring and Recording of Contractor’s Overall Safety Performance
• Checking If There are any Changes in Personnel?

Contractor Review and Lessons Learned for Improvements

• Review Project Performance and/or Work Tasks Carried out by Contractor:
• How Effective was the Project and/or Work Task Planning?
• How Well Did the Contractor Perform?
• How Did the Job Go Generally?
• Record The Lessons Learned and Develop Appropriate Improvements
• Key Point Summary of Course Topics

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